Add RotaTiger to your calendar

What you’ll see

Once it’s added, your calendar shows:

• Your approved leave, as all-day events. Part days show at their times.
• Leave waiting for approval, marked (requested) and shown as tentative. It changes when it’s approved, or disappears if it’s declined or cancelled.
• Your shifts, if you work on a rota: two weeks back and eight weeks ahead, at their times, shown as busy.

Sickness isn’t included. It stays private in RotaTiger.

Add it to your calendar

1. Sign in at app.rotatiger.com and open Calendar.
2. Choose Add to your calendar, at the top right.
3. Pick your calendar:
   • Google Calendar opens Google and asks you to add the calendar. Choose Add.
   • Outlook (work or school) is for Microsoft 365 and Outlook at work. Outlook opens with the calendar ready to add.
   • Outlook.com is for a personal Outlook or Hotmail account.
   • Apple Calendar opens Calendar on your Mac, iPhone or iPad and asks you to subscribe.

Your RotaTiger calendar appears beside your own, called RotaTiger and your company’s name.

How often it updates

Your calendar app checks RotaTiger for changes on its own timetable. Outlook usually checks every few hours. Google Calendar can take up to a day. Apple Calendar checks as often as you set in its settings.

So a request approved this morning might not show until later today. RotaTiger itself is always up to date.

If your calendar has stopped updating altogether, your link may be an old one. Links made before Reset link was added no longer work. Open Add to your calendar in RotaTiger and add the calendar again with the link shown there.

Keep your link private

The link works without signing in, so that your calendar app can fetch it. Anyone who has it can see your leave and shifts.

If you’ve shared it by mistake:

1. Open Calendar and choose Add to your calendar.
2. Choose Reset link, then Make a new link.
3. The old link stops working straight away. Add the calendar again with the new one.

RotaTiger also stops your calendar updating if you leave the company.

For admins: turning calendar links off

Calendar links are on for everyone by default. To turn them off:

1. Open Settings and choose Integrations.
2. Under Calendar links, switch off Let people add RotaTiger to their own calendar.

While it’s off, calendars people have already added stop updating, and Add to your calendar disappears. Switch it back on and the same links start working again.