Pub and bar rota software for late closes and busy weekends.
Plan Friday’s late close and Saturday’s opening on one rota. See availability and leave as you schedule, offer uncovered shifts to your team, and use optional fatigue checks to review tiring patterns before publishing.
Free for your first 6 months, then £1$1 per person per month. No credit card required today.
Built for the way a bar actually runs.
Shifts past midnight
A 19:00 to 02:00 shift belongs to the day it starts, on the rota, the wallchart and in leave.
Rest between days
Close at 2am and open at 10am? The rota flags it, using the minimum rest on each person’s pattern.
Weekends shared fairly
Fairness compares each person’s late and weekend shifts with the team over the last four weeks.
Holiday for casual staff
In the UK, casual staff build up 12.07% holiday on the hours they work, worked out for you.
Students’ weekly caps
Set a weekly cap on a student’s pattern, such as 20 hours. The rota warns before anyone goes over.
Cover from their phone
Post an open shift and staff take it from their phone. They can swap shifts too, with your approval.
Offer the shift, not a group chat.
An open shift goes to everyone who could work it. Either the first to take it gets it, or people ask and you choose.
- Only people who pass every check are offered it: not on leave, not at their weekly cap, rested since their last shift.
- They get a notification and take it from their home screen.
- Colleagues can swap a shift instead, with your approval and cover checked first.
Know who can work before you plan.
Staff set when they can’t work and when they’d prefer to, every week or on particular dates. The rota warns you about a clash before you publish.
- Weekly patterns, such as never on Tuesdays, or one-off dates.
- Preferences show alongside, so you can give people the shifts they’d like.
- Auto-fill and Arrange never book anyone when they’ve said they can’t work.
Cover the late close and the next opening, without wearing people out.
Turn on fatigue checks and RotaTiger flags tiring patterns as you plan, with the reason on each warning. You decide what to change. Warnings never stop you publishing.
- A late finish followed by an early start, or switching between lates and earlies the wrong way round.
- Long runs of late shifts or working days, with too few days off afterwards.
- Weeks without a weekend off, so the same people aren’t always on Saturday night.
- Staff see the warning before they pick up an extra shift or agree a swap.
Try it before Friday.
Open a sample with its week already planned, or start your own. Nothing changes for your staff until you publish.
Try it on a sample café
Open Hazel & Bean Coffee, a café with its rota already planned, and try everything before you add your own team.
Open the sample café →Bring your Timetastic data
Upload each person’s download from Timetastic to bring across their allowances, carried-over days, time in lieu and bookings. You see a preview before anything is saved.
Your price locked for 2 years
£1$1 per person per month, plus VAT, fixed for 2 years from your first payment.
Leave whenever you like
No contract. Cancel your plan in Billing at any time, and export your people, leave, sickness, balances and overtime as CSV in one zip.
The price lock covers the price per person for 2 years from your first payment. VAT follows the law. You still only pay for active people.
Short guides for a bar rota.
- The checks on every shift →Rest between days, weekly caps, breaks, leave and availability.
- The Shift view and fairness →Who’s on each shift, and who keeps getting the lates and weekends.
- Open shifts →Offer a shift to everyone who could work it, or choose who gets it.
- Fatigue checks →Spot tiring patterns, such as a late close before an early start, before you publish.
Bar rota questions
A shift belongs to the day it starts, so Friday’s 19:00 to 02:00 stays on Friday on the rota, the wallchart and in leave.
It flags it. Every shift is checked against the minimum rest on that person’s pattern, usually 11 hours, from the end of one working day to the start of the next.
Yes, if you turn on fatigue checks in Settings. They flag long runs of lates or working days, too little recovery, backward rotation and weeks without a weekend off, using limits you can change. They’re warnings to help you plan, never a block, and they aren’t a medical or fatigue risk assessment.
Yes. Fairness compares each person’s early, late, night and weekend shifts with the team over the last four weeks, and turns amber when someone keeps getting the same kind.
No. They sign in from their phone’s browser with the link in their invite email. Until they join, they still get their shifts by email.
Nothing for your first 6 months, with every feature switched on. After that it’s £1$1 per person per month, plus VAT, for active people only, fixed for 2 years from your first payment.
Plan this weekend’s rota.
Free for your first 6 months. No credit card required today.